Upstate Race Series

Race Timing, Registration, & Event Support Services
Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.
 
Core Services 
We support race directors, schools, nonprofits, and community groups

Chip Timing & Results – Road, Trail, XC, Ultra
Registration Management – RunSignUp setup & support
Event Consulting – Logistics, permits, course design
Marketing & Promotion – Social, email, and club outreach
Race Essentials – Custom bibs, awards, shirts, signage

🖥️ Registration Support – Powered by RunSignUp
As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:Event page setup & pricing

Bib assignment, wave starts, and add-ons
Participant transfers, refunds, and deferrals
Custom emails, payout reports, and fundraising tools
Store integration for merchandise sales
Live check-in & results through RaceDay apps

 
⏱️ Race Timing Packages
All packages include:

Chip Timing 
Bibs + Safety Pins
Finish Line Arch + Chute Setup
Race Clock
Instant Results (Live and Online)

Road & Trail Races (5K – Ultra)

$500 Base Setup + $2.50 per participant

($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing
Additional timing: $60/hour

Middle & High School Cross Country Meets

$500 Base Setup + $1.00 per athlete

($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing
Additional timing: $60/hour

Add-On Services
Optional upgrades to enhance your race experience: Contact for Quote

Website/Registration Design
Music / DJ / Announcer Services 
Equipment Rental – Barricades, Traffic Cones, Crowd Control
Awards & Age Group Medals (Hickory Handcrafted)
Custom Bibs (via Emedia)
Event Insurance (via IMG)
Porta-John Rentals (via Royal Flush)
Vendor Coordination (Food, Retail, Wellness)
Logo Design, Stickers, Branding, and more

Marketing & Promotion
As part of our partnership, your race gets exposure to 10,000+ local runners:

Club newsletter (1,500+ members)
Facebook & Instagram features
Event listing on UpstateRaceSeries.com (30K monthly views)
Inclusion in Upstate Running Club race calendar
Optional discount program to boost participation

 
Why Work With Us?

50+ years of combined race directing and timing experience
Reliable, professional, and community-focused
Personalized support from planning through race day
Trusted by over 100 events annually across SC, NC, GA

 
Let’s Get Started
📧 Email: UpstateRaceSeries@gmail.com📞 Call or Text: 864-867-2569🌐 Website: www.UpstateRaceSeries.com
We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.
 
Appendix A: Race Director Resource Guide – Top 25 Checklist
Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.
Planning & Permits

Define Race Format & Goals – Distance, audience, theme, charity focus 
Secure Venue & Date – Check with local parks, cities, and venues for availability
Obtain Permits & Insurance – Apply early for road closures, police, or land use 
Design the Course – Measure distance, identify hazards, and plan aid stations 
Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

Registration & Setup

Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps 
Add-on Store Items – Shirts, merch, post-race meals, or donation options 
Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies 
Configure Email Tools – Customize confirmation messages and reminders 
Monitor Signups & Engagement – Adjust marketing strategy as needed 

Marketing & Promotion

Create a Promo Plan – Social media, flyers, digital ads, referral incentives 
List Event on Local Calendars – Running stores, news outlets, community boards
Send Email Campaigns – Announcements, discount codes, reminders 
Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure 
Promote via Upstate Race Series – Social posts, newsletters, website listing 

Timing & Race Day Logistics

Secure Timing Services – RFID chip timing, race clock, finish chute setup 
Order Race Bibs & Safety Pins – With or without custom branding 
Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan 
Plan Start/Finish Line Setup – Arch, signage, cones, banners 
Print Signage & Maps – Course arrows, water station signs, mile markers

Swag, Awards, & Amenities

Order Shirts – Work with a trusted vendor, set sizes by registration deadlines 
Plan Awards & Medals – Overall and age group, custom or stock options 
Coordinate Porta-Johns – Reserve based on number of participants 
Plan for Water & Aid Stations – Tables, coolers, volunteers, trash bags 
Recruit Volunteers & Staff – Assign roles for setup, aid stations, finish line 

Bonus Notes:

Create a master timeline 8–12 weeks out
Build templates for repeat events
Add race photos and video for future marketing 
Post-race survey or recap email for feedback